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Having a Meeting

From Dreamfish

Contents 1 Meeting leader preps the meeting 2 Participants prep 3 During the meeting 4 After the meeting

[edit] Meeting leader preps the meeting

• Use a collaborative editing tool, such as Etherpad. You can reuse the same pads for meeting with same group, to keep it simple.
• Paste Meeting Notes Template onto the editing page.
• Build the agenda ahead of time.
• Paste links to the wiki of reference pages.

[edit] Participants prep

• Be on time. Call into the conference call (either Free Conference by phone or Skype via computer) a few minutes early just to be on the safe side, and get to designated URL of collaborative editing tool.
• Get into Dreamfish Chat. Use this chat channel, for example, prior to a meeting in case there are any announcements  about the meeting. Everyone can easily access it. During the meeting you can use the collaboritive editing tool.
  
• Be prepared to discuss your agenda items and prepare any pages on the wiki for review.

[edit] During the meeting

• Start on time. End on time. It helps to designate someone who can keep the meeting moving along, and announce the last 15 minutes to wrap up and check out.
• Use wiki syntax during the meeting for headers, bullets, and links to people and pages to save time formatting afterward the meeting.
• Use Chat on Etherpad as a "back channel". In a virtual meeting, you likely don't have physical gestures to rely on as another mode of communication. So, a back channel gives you another way to raise your hand, offer an idea without interrupting someone talking, or troubleshoot technical issue.
• At end of meeting, designate one person responsible to save the meeting notes (see below).

[edit] After the meeting

• Participants, copy your own Next Steps to your personal Task management system.
• Update project pages with Next Steps.
• After the meeting, create a new wiki page, starting with the date, MM-DD-YYYY, and caps on first letters of words.
• Paste the notes onto the wiki page. (If you prefer, you could also email out the notes to the other participants.)
• Categorize your meeting noteson the wiki
  
  • with Category:Meeting notes to make it available for anyone, and/or use project or group name in the category.